Council Meetings

Disclaimer

Important information concerning the interpretations of legislation and other policies is contained in this page. It is recommended that the Disclaimer be read in conjunction with the information provided.

The Local Government Act 1993 establishes and names the council responsible for each municipal area. Schedule 4 of the Act provides a framework of standard procedures for conducting the meetings of a council and also of council committees appointed by the council.

When are Council Meetings held?

The Local Government Act 1993 provides for four types of council meeting, including when these meetings are held:

  • Ordinary meetings of Council
  • Special meetings of Council
  • Meetings of Council committees
  • Annual general meetings

Ordinary Meetings

The Mayor calls ordinary meetings of the elected members to transact council business as set out in a formal agenda. Council meetings must be held at least once every month.

Notice of ordinary meetings must be given to councillors at least four days but not more than 14 days before the meeting. A notice of the meeting is also published in a daily newspaper circulating in the municipal area at least four days but not more than 14 days before the meeting.

Note: Weekends and public holidays are included in the number of days in the notice provisions.

Ordinary meetings of the Break O'Day Council are usually held at 10.00am on the 3rd Monday of each month (except for when it falls on a Public Holiday) at the Break O'Day Council Chambers.

2017 Council Meeting Dates

All Council Meetings are held at the Council Chambers, St Helens commencing at 10.00am

Monday 16 January

Monday 20 February

Monday 20 March

Wednesday 19 April

Monday 15 May

Monday 26 June

Monday 17 July

Monday 21 August

Monday 18 September

Monday 16 October

Monday 20 November

Monday 18 December

Special Meetings

The Mayor and the General Manager in certain circumstances may convene a special meeting to discuss specific agenda items only. A special meeting may also be convened at the direction of the council or at the request of five or more councillors.

Notice of special meetings must be given to councillors at least two days but not more than 14 days before the meeting. A notice of the meeting is also published in a daily newspaper circulating in the municipal area at least two days but not more than 14 days before the meeting.

Note: Weekends and public holidays are included in the number of days in the notice provisions.

Council Committee Meetings

A Council Committee meeting may be convened at any time by the chairperson of the committee. A meeting must be held if the Council or Council committee so directs.

Annual General Meetings

Council must hold an Annual General Meeting:

  • no later than 15 December in each year, and
  • not before 14 days after the date of first publication of the notice.
     

A notice must be published on at least two separate occasions in a daily newspaper circulating in the municipal area that specifies the date of the Annual General Meeting.